Vendor Coordinator

Las Vegas, NV

Pay Rate: $15.25 - $17.04

General Purpose

The Vendor Coordinator is responsible for assisting management with the day-to-day operations between Company property projects and vendors. This role will serve as a primary contact for vendors in an assigned region/territory.

Responsibilities

Essential functions of the job are listed below. Other responsibilities may also be assigned. Please note that the essential functions may vary depending on department size, organizational structure and/or geographic location. Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job.

Description of Essential Job Functions

  • Organizes vendor paperwork such as W-9’s, certificates of insurance and vendor contracts. Processes and reviews compliance documents to ensure accuracy.

  • Researches and recruits new vendors locally, regionally and nationally and also maintains direct working relationships with existing vendor base in order to support current and future business needs.

  • Provides oversight and management of vendor database files to ensure accuracy.

  • Ensures vendor compliance and manages vendor invoicing.

  • Assists in establishing and upholding company policies and procedures in regard to vendor maintenance and support.

  • Follows all organizational systems, programs, training, policies, and procedures as required and complies with relevant legal mandates. Seeks guidance as necessary. Carries out all responsibilities in an honest, ethical and professional manner. Handles various other duties as delegated by the Manager, Vendor Management.

MINIMUM QUALIFICATIONS

The following are the minimum qualifications that an individual needs in order to successfully perform the duties and responsibilities of this position. Please note that the minimum qualifications may vary based upon the department size and/or geographic location.

Knowledge

  • High School diploma or GED required

  • A.S./A.A. degree or related field experience

  • 1-2 years in an administrative role required; construction, vendor management or similar industry preferred

  • Knowledge of Facility Maintenance a plus, but not required

Skills/ Abilities

  • Strong computer skills a must, including Microsoft Excel, Word & Outlook

  • Internet savvy & able to multitask in a fast paced environment

  • Excellent communication skills, both written and verbal

  • Reliable and dependable

  • Organized & detail oriented

  • Policy and procedure driven

  • Sales force a plus

  • Entrepreneurial spirit and willingness to take prudent risks

  • Ability to interact effectively at all levels

  • Strong customer, quality and results orientation

  • Ability to be an effective member of project teams


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